The following are the minutes of the Brewster Golf Commission meeting held on 4/22/2013 at the Captains Golf Course. The meeting was called to order at 4:00 PM by Cindy Bingham.
Commissioners present: Cindy Bingham, Chair
Jim Ehrhart, Vice-Chair
Ed Pavlu
Marc Fontaine
Lori Arnold
Jeff Odell
Anne O’Connell
Staff present: Mark O’Brien, Director of Operations
Steve Mann, Superintendent
Others Present: Jim Foley, Selectmen liaison
Charlie Sumner, Town Administrator
Dan Rabold, Board of Selectmen Chairman
Judy McCarthy, Women’s 18-Hole Assn.
Herb Montgomery, Finance Committee
Dennis Hanson, Finance Committee
Review of meeting minutes:
The minutes from the last meeting were not available and will be considered at the next meeting.
Public Comment:
None
FY 2014 Golf department budget:
Mark O’Brien presented a revised financial plan projecting future years. The plan did not change the golf operating or wage line item requests for FY2014. However it did propose changes to capital requests and the amount contributed to the Town’s General Fund each year from the Golf Cart Receipts Reserved for Appropriation account. The result of those changes reduced the golf “deficit” from the original projection of $271,447 to $114,447. The Commission discussed the proposal. The proposal is attached to these minutes.
Dennis Hanson expressed his concerns about no reductions to wages or operating expenses.
Charlie Sumner stated that he, Lisa Souve, Mark O’Brien, and Steve Mann all worked on the revised plan and endorse it. He stated that after reviewing all of the line items, further cuts to the operating expense or wage line items would risk hurting conditions on the course or service provided, which could ultimately reduce revenues.
Jim Ehrhart said that the Golf Commission has discussed many of the ideas put forth by the Finance Committee and thought the Finance Committee should have had representation at some of the Golf Commission meetings and they would have a better understanding of the steps the Golf Commission has taken. It was stated that the current Finance Committee liaison to the Golf Department could not attend the meetings due to work conflicts and that the Finance Committee will be addressing that issue.
Dan Rabold stated that the Selectmen have voted to support the golf budget, and they will be reviewing this revised plan at their meeting tonight. He asked the Finance Committee members present if they felt the Finance Committee could support this proposed plan. They stated they could not speak for the rest of the Committee.
Jeff Odell made a motion to accept the long range plan presented by Mark O’Brien today, seconded by Anne O’Connell. The motion passed unanimously.
Cindy Bingham extended an invitation for any Finance Committee member to attend any of the Golf Commission meetings.
Jim Ehrhart made a motion to adjourn, seconded by Anne O’Connell. Motion approved unanimously. Meeting adjourned at 5:08 pm.
Mark O’Brien, Director of Operations
Captains Golf Course Long Range Projections |
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| Actual | Projected | Projected | Projected | Projected | Projected | Projected | Projected | Projected | Projected | Projected | ||
| REVENUES: | FY 2012 | FY 2013 | FY 2014 | FY 2015 | FY2016 | FY 2017 | FY 2018 | FY 2019 | FY 2020 | FY 2021 | FY 2022 | |
| Season Passes | 807,148 | 810,000 | 800000 | 812000 | 824180 | 836543 | 849091 | 861827 | 874755 | 887876 | 901194 | 1.50% |
| Green Fees | 1,702,002 | 1,700,000 | 1700000 | 1725500 | 1751383 | 1777653 | 1804318 | 1831383 | 1858854 | 1886736 | 1915037 | 1.50% |
| Cart Fees | 601,430 | 620,000 | 615000 | 624225 | 633588 | 643092 | 652739 | 662530 | 672468 | 682555 | 692793 | 1.50% |
| Driving Range | 102,941 | 110,000 | 110000 | 111650 | 113325 | 115025 | 116750 | 118501 | 120279 | 122083 | 123914 | 1.50% |
| Pro Shop Net Revenues | 58,844 | 85,000 | 90000 | 91350 | 92720 | 94111 | 95523 | 96956 | 98410 | 99886 | 101384 | 1.50% |
| Restaurant Rent | 47,630 | 49,000 | 50000 | 50750 | 51511 | 52284 | 53068 | 53864 | 54672 | 55492 | 56325 | 1.50% |
| Interest Income | 5,000 | 5,000 | 5000 | 5075 | 5151 | 5228 | 5307 | 5386 | 5467 | 5549 | 5632 | 1.50% |
| Miscellaneous | -1,170 | 45,000 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0.00% |
| Total Revenues | 3,323,825 | 3,424,000 | 3,370,000 | 3,420,550 | 3,471,858 | 3,523,936 | 3,576,795 | 3,630,447 | 3,684,904 | 3,740,177 | 3,796,280 | |
| EXPENSES: | ||||||||||||
| Payroll Expense | ||||||||||||
| Full Time Maintenance Wages | 474,253 | 496,264 | 511778 | 529690 | 545581 | 561948 | 578807 | 596171 | 614056 | 632478 | 651452 | 3.00% |
| Part Time Maintenance Wages | 230,179 | 230,000 | 239117 | 241508 | 243923 | 246362 | 248826 | 251314 | 253828 | 256366 | 258929 | 1% |
| Maintenance Overtime | 51,354 | 53,000 | 55000 | 56100 | 57222 | 58366 | 59534 | 60724 | 61939 | 63178 | 64441 | 2% |
| Full Time Operations Wages | 194,615 | 200,715 | 208598 | 215899 | 222376 | 229047 | 235919 | 242996 | 250286 | 257795 | 265528 | 3.00% |
| Part Time Operations Wages | 190,354 | 189,753 | 192577 | 194503 | 196448 | 198412 | 200396 | 202400 | 204424 | 206469 | 208533 | 1% |
| Longevity | 16,682 | 17,424 | 18462 | 18831 | 19208 | 19592 | 19984 | 20384 | 20791 | 21207 | 21631 | 2% |
| Total Payroll Costs | 1,157,437 | 1,187,156 | 1,225,532 | 1,256,531 | 1,284,758 | 1,313,729 | 1,343,466 | 1,373,990 | 1,405,324 | 1,437,492 | 1,470,516 | |
| Operating Expense | ||||||||||||
| Course & Equipment Maint | 537,090 | 547,030 | 572140 | 580722 | 589433 | 598274 | 607249 | 616357 | 625603 | 634987 | 644511 | 1.5% |
| Golf Operations | 33,025 | 37,490 | 26950 | 27354 | 27765 | 28181 | 28604 | 29033 | 29468 | 29910 | 30359 | 1.5% |
| Utilities | 82,528 | 89,700 | 85520 | 50000 | 50750 | 51511 | 52284 | 53068 | 53864 | 54672 | 55492 | 1.5% |
| Cart Lease | 113,000 | 112,985 | 112985 | 114680 | 116400 | 118146 | 119918 | 121717 | 123543 | 125396 | 127277 | 1.5% |
| Advertising | 25,669 | 50,000 | 50000 | 50750 | 51511 | 52284 | 53068 | 53864 | 54672 | 55492 | 56325 | 1.5% |
| Clubhouse Maintenance | 42,967 | 27,500 | 38500 | 39078 | 39664 | 40259 | 40862 | 41475 | 42098 | 42729 | 43370 | 1.5% |
| Credit Card Fees | 45,494 | 44,000 | 39000 | 39585 | 40179 | 40781 | 41393 | 42014 | 42644 | 43284 | 43933 | 1.5% |
| Total Operating Expense | 879,773 | 908,705 | 925,095 | 902,169 | 915,701 | 929,437 | 943,378 | 957,529 | 971,892 | 986,470 | 1,001,267 | |
| Fringe Benefits | ||||||||||||
| Health Insurance | 183,915 | 166,397 | 178000 | 188680 | 200001 | 212001 | 224721 | 238204 | 252496 | 267646 | 283705 | 6.0% |
| Life Insurance | 662 | 740 | 800 | 800 | 800 | 800 | 800 | 800 | 800 | 800 | 800 | 0.0% |
| FICA | 13,317 | 13,500 | 13500 | 13635 | 13771 | 13909 | 14048 | 14189 | 14331 | 14474 | 14619 | 1.0% |
| County Retirement | 94,503 | 105,626 | 111000 | 118770 | 127084 | 135980 | 145498 | 155683 | 166581 | 178242 | 190719 | 7.0% |
| Workmans Compensation | 8,438 | 10,000 | 10000 | 10100 | 10201 | 10303 | 10406 | 10510 | 10615 | 10721 | 10829 | 1.0% |
| Unemployment | 69,290 | 60,000 | 65700 | 66357 | 67021 | 67691 | 68368 | 69051 | 69742 | 70439 | 71144 | 1.0% |
| Total Fringe Benefits | 370,125 | 356,263 | 379,000 | 398,342 | 418,878 | 440,683 | 463,841 | 488,437 | 514,565 | 542,322 | 571,814 | |
| Liability and Property Ins | 57,455 | 55,000 | 56000 | 56560 | 57126 | 57697 | 58274 | 58857 | 59445 | 60040 | 60640 | 1% |
| Total Expenses | 2,464,790 | 2,507,124 | 2,585,627 | 2,613,602 | 2,676,462 | 2,741,546 | 2,808,959 | 2,878,813 | 2,951,226 | 3,026,324 | 3,104,237 | |
| Gross Profit | 859,035 | 916,876 | 784,373 | 806,948 | 795,396 | 782,390 | 767,836 | 751,634 | 733,678 | 713,854 | 692,043 | |
| % of Gross | 26% | 27% | 23% | 24% | 23% | 22% | 21% | 21% | 20% | 19% | 18% | |
| Capital Improvements | 105,000 | 183,603 | 76,620 | 150,000 | 150,000 | 150,000 | 150,000 | 150,000 | 150,000 | 150,000 | 150,000 | Budget |
| Net Profit before Debt Service | 754,035 | 733,273 | 707,753 | 656,948 | 645,396 | 632,390 | 617,836 | 601,634 | 583,678 | 563,854 | 542,043 | |
| % of Gross | 23% | 21% | 21% | 19% | 19% | 18% | 17% | 17% | 16% | 15% | 14% | |
| Debt Service Interest | ||||||||||||
| New Course Expansion Bond | 269,200 | 243,950 | 217,200 | 189,200 | 159,450 | 128,200 | 95,200 | 60,200 | 30,800 | 0 | 0 | Actual |
| Irrigation Upgrade Bond | 9,250 | 5,750 | 2,000 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | Actual |
| Course Renovation Loan | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | Actual |
| Course Renovation Bond | 0 | 0 | 8,000 | 15,000 | 13,000 | 11,000 | 9,000 | 7,000 | 5,000 | 3,000 | 1,000 | Porposed |
| Total Debt Service Interest | 278,450 | 249,700 | 227,200 | 204,200 | 172,450 | 139,200 | 104,200 | 67,200 | 35,800 | 3,000 | 1,000 | |
| Net Profit | 475,585 | 483,573 | 480,553 | 452,748 | 472,946 | 493,190 | 513,636 | 534,434 | 547,878 | 560,854 | 541,043 | |
| Debt Service Principal | ||||||||||||
| New Course Expansion Bond | 505,000 | 535,000 | 560,000 | 595,000 | 625,000 | 660,000 | 700,000 | 735,000 | 770,000 | 0 | 0 | Actual |
| Irrigation Upgrade Bond | 100,000 | 100,000 | 100,000 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | Actual |
| Course Renovation Loan | 60,000 | 60,000 | 60,000 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | Actual |
| Course Renovation Bond | 0 | 0 | 0 | 50,000 | 50,000 | 50,000 | 50,000 | 50,000 | 50,000 | 50,000 | 50,000 | Proposed |
| Total Debt Service Principal | 665,000 | 695,000 | 720,000 | 645,000 | 675,000 | 710 | ||||||