Commissioners Present: Jeff Odell (Vice-Chair), Cindy Bingham, Carl Blanchard, and Wyn Morton. Others Present: Mark O’Brien (Director of Operations), Pete Ervin (Superintendent), Jerri Carlin (Friends of Captains), Sharon Marotti (Women’s 9-Hole Assn.), Jackie Ferraguto, Dennis Hanson (FinCom), and Herb Montgomery (FinCom). This meeting was held at the Town Hall and was televised. The video of the meeting may be viewed at: http://view.earthchannel.com/PlayerFlex.aspx?PGD=brewsterma&eID=845 Call to Order: In Anne O’Connell’s absence, Jeff Odell was acting chairman and called the meeting to order at 4:00 p.m. Golf Commission Reorganization: Jeff Odell suggested that since Anne O’Connell and Ed Pavlu were absent, that the reorganization be put off until the next meeting. Cindy Bingham made a motion to put off the reorganization until the next meeting. The motion was seconded by Carl Blanchard. Motion carried 4-0-0. Public Comment: • Sharon Marotti reported that the Women’s 9-Hole League has 4 new members. • Jerri Carlin reported that the Friends upcoming projects include fairway distance markers, porto-potti enclosures, and benches for the driving range. • Jerri Carlin thanked Pete Ervin for the great condition of the course, sprinkler head yardages, and moving the 9 holers bench to #11 Port. She also stated that the new memorial benches look great. Correspondence and Suggestion Box: • Ball washer on Port 6 broken. Pete will take care of that. • Can we get rid of the cart directional signs in the fairways? Those are necessary to keep the golf carts out of certain areas so we cannot get rid of those. Superintendent’ Report: • Pete Ervin reported that we received quite a bit of rain at the end of June. • The course is beginning to see some stress from the rain coupled with the recent heat and humidity. Currently we do not have any disease. • We will continue the low impact aeration process on the greens for venting as we did last year during the summer. • We had a lightning strike on Port #8 that caused some problems to the irrigation system. Mark O’Brien will look into the possible insurance coverage for this. This shattered some irrigation pipe. • We had a sink hole open on #1 Starboard tee. • The heavy rains caused some bunker washout that the staff did a great job repairing this washout. • We have replaced our fuel pumps and will be installing fuel management software. • The cups for broken tees for the tee boxes are in. We have 50. • Removal of the fragmites on #8 and #14 Port has been permitted. • Cindy Bingham asked if we have leftover geogrid from the sink hole project. Pete said that we do have some left over. • Dennis Hanson suggested that we inform the FinCom regarding any potential cost incurred from the lightning strike. • Dennis Hanson asked about the status of the course improvement project. Mark O’Brien stated that the sink hole and tee renovations are complete and we will be doing some cart path repair in the fall. The sink hole portion came in about $17,000 over budget due to a sink hole that opened up in the middle of the project that we had to address. That means we will only have about $10,000 for cart path repairs. Director of Operations Report: • July has started out great. We are up about $10,000 in green fee revenue for the first two weeks as compared to last year. • We have a couple of tournaments coming up, the Couples Championship and Parent Child. Update on FY2015 Year End Financials: • Mark O’Brien reviewed the draft report for year end FY2015. He emphasized that this is a draft and has not been reviewed by Town Hall. The net result was a surplus from the golf department of approximately $78,000. When the report is finalized it will be distributed to the Golf Commission and the Finance Committee. Action Item status: • Bag Drop – Mark O’Brien stated that currently the water boy is covering the bag drop after he fills all the water buckets first thing in the morning. So there is no coverage until at least 10:00 a.m. Depending on how busy it is and how hot it is, there is very little time for coverage of the bag drop. • Lightning Warning System – Mark O’Brien stated that we have selected WeatherBug as the vendor for this system. The bid came in at $24,965 and we had $20,240 approved for this system. We will pay the balance from the operating budget. Wyn Morton discussed on course weather shelters. He noticed that there is mention on the scorecard of seeking shelter in on course shelters and we should remove that language. Mark O’Brien will review all of the text on the scorecard before the next print. Dennis Hanson asked if the lightning warning system would cover the driving range and Mark O’Brien said it would. • Singles on the tee sheet – this was addressed at the last meeting and the only time there should be singles on the tee sheet is when a single is booked with a twosome or threesome and then the twosome or threesome cancels. This does happen occasionally and there isn’t much that can be done. • Trimming around the Family Tees – this has been done. • Course rating – we will be submitting the request to have this done this fall. Cindy Bingham suggested checking the yardages before we do the rating • Web site update, yardage from all tees –Mark O’Brien has not yet had the web master update the yardage information on the web site. • Adding public use clubs at the driving range – this has been done. Discuss: • Friday 6:00 am start time during July and August – Mark O’Brien stated that this should have been done on Friday, July 3, but we cannot do it regularly on Fridays due to maintenance practice requirements. • Possibility of web cam upgrade – Jeff Odell suggested getting a real time web cam. Mark O’Brien will ask Kathy Lambert. • Wyn Morton worked with our web master to develop a suggestion/review our course page that is up and running. • Dennis Hanson suggested talking to JP Ludwig about using his drone to film the course and use this for promotional purposes. Future Agenda Items: • Carl Blanchard would like to discuss expanding our 9-hole green fee offerings. • Cindy Bingham would like to discuss Town employee playing privileges. • Carl Blanchard would like to discuss a new title in place of “Ranger”. Review and Approve minutes: • Cindy Bingham made a motion to approve the May 12, 2015 Golf Commission minutes as printed. Wyn Morton seconded the motion. The motion was approved 4-0-0. • Cindy Bingham made a motion to approve the June 9, 2015 Golf Commission minutes as printed. Wyn Morton seconded the motion. The motion was approved 4-0-0. Topics the Chair did not reasonably anticipate: • Coke machine has been removed. • Carl Blanchard mentioned getting rid of the weeds on the patio. Pete Ervin said he would address this. Cindy Bingham made a motion, seconded by Carl Blanchard to adjourn the meeting. The motion was approved 4-0-0. Meeting adjourned at 5:14 p.m. The next meeting will be held on August 11, 2015 at 4:00 p.m. at the Town Hall. Respectfully Submitted, Mark O’Brien, Director of Operations